Responsibilities :
- Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Arrange corporate dinners and other functions/events
- Answer questions and meeting requests directed to the Director
- Devise and maintain office systems, including data management and filing of the - Director’s office, corporate office and other subsidiaries, as and when required
- Complete a broad variety of administrative tasks for the Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Handle the full spectrum of travel arrangements including flight arrangements, hotel accommodations, visa applications and travel itineraries (business, personal and leisure) of Director and family
- Assist to arrange travel, visas and accommodations and other Senior
- Management team, as and when necessary
- Provide efficient and professional secretarial support by managing the diary and meetings, managing all incoming/outgoing correspondences : screen phone calls, inquiries and requests, and handle them appropriately
- Responsible for organizing meetings and conference calls, recorder of minutes with responsibility for transcription and distribution to participants
- Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans
- Produce and prepare documents, briefing papers, reports and presentations for Director’s meetings at corporate level and personal basis
- Able to maintain strict confidentiality and interact professionally, establish and maintain effective communication, coordination and good rapport with Company personnel and with management.
- Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
- Improve quality results by studying, reviewing, evaluating and re-designing of operating practices
- Assist to oversee smooth operation of the corporate Headquarters
- Running errands (e.g. groceries, dry cleaning, etc.)
- Shopping (e.g. clothes, gift, etc.)
- Scheduling (e.g. appointments, family events, etc.)
- Doing research, providing phone support, arranging transportation and managing all e-mails and correspondence
- Household management (e.g. scheduling cleaners, managing family calendars, etc.)
- Willing to travel and to stay overseas periodically with flexible duration of time
- Assist with other personal tasks and other ad-hoc duties as and when assigned by the management